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Volunteers and Officials Commission

Chairperson - Janette Tan

Member - Ang Jia Ming
Member - Chua Wei Yong
Member - Emily Goo

What Is A Race Official

Senior Race Officials

Senior Race Officials are personnel who each lead a team of Race Officials. Senior Race Officials are responsible in ensuring the safety and well being of the team members, and that the race meeting is organized smoothly and safely for the spectators, competitors and other Race Officials.

Race Officials

Race Officials are personnel involved in the race operations of a race meeting and are categorized into different functions. Race Officials ensure that the race meeting is organized smoothly and safely for the competitors, other Race Officials, and spectators, and that the rules and regulations are upheld.

Etiquettes required of a Race Official

As a Race Official, you must always be mindful that your actions may be captured and broadcasted to viewers world wide as you are part of the public face for motorsports. All eyes are fixed on the professionalism of the Race Officials at all times and as such, Race Officials are expected to possess the following etiquettes:

  • Reliability
  • Punctuality
  • Impartiality
  • Attentiveness
  • Professionalism
  • Time consciousness
  • Ability to work in a team
  • Follows instructions strictly
  • Place safety and welfare above all else
  • Accept responsibility for all actions taken
  • Be courteous, respectful and open to interaction
  • Project a positive and professional image at all times
  • Avoid any situation that may lead to a conflict of interest
  • Maintain an equal opportunity and harassment-free sport practice

Basic Rules as a Race Officials

There are some basic rules that all Race Officials must abide by so that we have an orderly, safe and well-controlled team. Failure to follow these basic rules may result in a change of duties or be stood down by the Event Organizer.

  • Cameras / Mobile Phone Cameras
    Officials must not carry cameras whilst on duty, and may not take photographs unless given permission by their Senior Officials. Officials on the Grid and in the Pit Lane must NOT take still or moving pictures at any time.
  • Autographs / Photo Opportunities
    Officials while on duty may NOT seek autographs or photo opportunities from competitors, nor take work-breaks waiting outside the Paddock in the hope of seeing competitors. The appearance of Officials must be professional at all times, and they must remain focused on their duties.
  • Alcohol / Drug / Smoking
    Officials must NOT drink or be affected by alcohol prior to and during events. Nor are they allowed to use any drug that is likely to affect their alertness or judgment. Race Officials must inform their Senior Race Officials if they have taken medication that may affect them in their duties. Officials are NOT to smoke while on duty when the track is hot.
  • Remain Behind Safety Barriers
    Officials must remain behind the safety barriers at all times when the track is hot. Even whilst behind the barriers, officials must stay alert for potential movement of the barriers when hit, and the potential for debris to travel over or through the debris fence panels during an incident.
  • Incidents
    In the event of an incident at your point, do not ask competitors involved in the incidents for autographs and / or photo opportunities as this may aggravate an already distressed individual. It also looks unprofessional to the public. Do not discuss the incident with the driver or the public as this may affect potential evidence should you be required to attend a Stewards’ hearing.
    Under no circumstances should any statements or opinions regarding any incident be offered to television or the press.
  • Injury, Ill Health and Medical Problems
    Officials must immediately report any injuries, illnesses or suffering a medical problem that may affect their ability to fill their duties either through their Senior Official or to the medical team so that the injury is identified, checked and recorded. Medical conditions not reported and recorded during the event may not be covered by the insurance provided by the event organizers.
  • Sign-on and Briefings
    Officials must sign-on prior to the start of each day at the Mustering Area and would be considered as “on duty”” upon signing-on. There would be a general briefing for all Officials done at the Mustering Area followed by briefings from their respective Senior Official and finally, briefing at the assigned posts with the Sector Chief.

ROLES & RESPONSIBILITIES OF RACE OFFICIALS

  • Race Control
    Comprising of mostly Senior Race Officials, Race Control is the nerve center for communications, command and control for the conduct of all activities in the circuit. It is the base where the Clerk of the Course operates from, and where he and his Deputy or Assistant will be available at all times when the circuit is in operation. Other Race Control personnel include the Chief Communication, Chief Observer, Chief Medical Officer, Emergency Controller and their deputies.
  • Race Director
    The Race Director is appointed by the ASN and works in permanent consultation with the Clerk of the Course. He has over-riding authority in matters with regard to the conduct of the events and the Clerk of the Course may give orders in respect of them only with his express agreement.
  • Stewards
    There are usually at least three Stewards at any meeting. Stewards are empowered to take judicial action against teams and/or competitors and impose fines and/or other forms of penalty. Under certain circumstances can the Stewards act as an immediate court of appeal for teams and competitors against the summary decision of the Clerk of the Course.
  • Clerk of the Course
    The Clerk of the Course, nominated by the ASN from among holders of an FIA Super Licence, is the local Senior Operations Official and primarily controls all race activities, and any other activities where circuit safety and functionality may be involved or impaired, in accordance with the regulations and schedules drawn up for the Meeting.
    The Clerk of the Course works closely with and under the authority of the Race Director. He will have Deputy and Assistant Clerks of the Course who will assist him in the carrying out of his duties, including the conduct of support events if required. The Clerk of the Course may delegate executive responsibilities to them at any time which is appropriate.
  • Assistant Clerks of the Course
    The Assistant Clerks of the Course will assist the Clerk of the Course to carry out his functions (generally those that involve the control of track activities), and may assume the role of Clerk of the Course if so directed by the Clerk of the Course or the Secretary of the Meeting. They may exercise executive authority relating to mandatory requirements for the meeting by agreement with or in the absence of the Clerk of the Course or his Deputy, such action being subject to confirmation by the Clerk of the Course to whom reference must be made on any matter in doubt.
  • Emergency Coordinator
    The Emergency Coordinator’s specific duties are with regard to the control and co-ordination of Emergency Vehicles and facilities. He will remain in Race Control at all times when events are being conducted. Generally the Coordinator issues the overall instructions, whilst controllers are usually on each radio channel.
    Chief Medical Officer
    The Chief Medical Officer is responsible for the Medical Plan detailing the placement of emergency vehicles and medical posts around the circuit, and the organisation and operation of the Medical Centre and Track Medical Team, and may be called upon to assess or reassess the fitness of any competing drivers. He shall arrange the treatment of all casualties resulting from motor racing incidents and other casualties considered appropriate, and make further decisions on treatment or transport of such casualties if necessary.
  • Chief Communications
    The Chief Communications ensure that the appropriate communication systems are in place and in proper functional order, and that competent observers and race control staffs are appointed to man the systems. He must ensure that the Clerk of the Course is kept fully aware of the activities around the circuit and issue instructions to all critical points of the circuit without delay.
  • Chief Observer
    The Chief Observer ensures that the appropriate communication systems are in place and in proper functional order, and that competent operators are appointed to man the systems.

Race Administration

The Race Administration team covers the Secretary of the Meeting’s assistants, and others specifically involved in the administration of the racing and the race organisation.

  • Secretary of the Meeting
    The Secretary of the Meeting is the senior administrative race official responsible for the proper compilation and distribution of all paperwork and sporting organization of the Meeting, and for all announcements required in connection therewith. This responsibility extends to all matters affecting activity on the racing surfaces, all mandatory sporting requirements and other matters agreed on from time to time. This meeting organisation must be carried out in close cooperation with and/or on behalf of the Organisers and the Organising Committee.
    Secretaries’ Offices are specifically involved in the administration and race organization including Assistant Secretaries of the Meeting for Race Admin, Sign-On, the running of the Support Paddock Races and the Compliance & Marshal Safety.
  • Assistant Secretary of the Meeting (Compliance & Marshal Safety)
    The Assistant Secretary of the Meeting (Compliance & Marshal Safety) is responsible for identifying areas that may affect safety. Other duties include planning and operations of an event to ensure it meets the obligations and requirements of the relevant Compliance Checker Checklist, advising on the completion of Targeted Risk Assessment forms, and assessing areas that fail to be positively noted in the Operational Checklist.
  • Assistant Secretary of the Meeting (Equipment)
    The Assistant Secretary (Equipment) is responsible for the planning, tracking, collating and distribution of trackside equipments to all posts prior to the event and collects them back at the end of the event. The Assistant Secretary will also plan and execute logistic resupply runs in between each race event.
    Assistant Secretary of the Meeting (Sign-On)
    The Assistant Secretary of the Meeting (Sign-On) will handle the signing-on of Race Officials and issuing of equipment and items each morning at the Marshal’s muster point.
  • Assistant Secretary of the Meeting (Race Administration)
    The Assistant Secretary of the Meeting (Race Administration) is responsible in assisting the Secretary of the Meeting with administrative functions such as document processing, co-ordination of paperwork for the meeting, identification of distribution channels and ensure that adequate copies of such documentation are provided to the relevant officials. During the meeting, they must ensure that the relevant documentation must be logged, filed and handed over to the Secretary of the Meeting for compilation.
  • Assistant Secretary of the Meeting (Support Categories)
    The Assistant Secretary of the Meeting (Support Categories) will handle, on behalf of the Secretary of the Meeting, all matters in connection with the administration of the Support Races and the Support Paddock. Duties include oversee team sign on, document checks, timing checks and grid sheets.
    Secretary to Formula One Stewards
    The Secretary to the Formula One Stewards is required to provide secretarial assistance to the Stewards and ensure that the documents are filed and distributed correctly.

Trackside Officials Team

The officials that make up the trackside operations of the Meeting are divided into a number of teams, each team with an important role to play and its own hierarchy of authority within the team.

  • Chief Marshal
    The Chief Marshal is responsible for all trackside marshals – their sector allocation, various roles, equipment allocation and the relationship between each team. In addition, the Chief Marshal will also advise and assist other Senior Officials with senior trackside roles.
  • Chief Course
    The Chief Course is based in the Course Car, and will assist Race Control in setting up the circuit, monitor the state of readiness of all trackside facilities before and during all events, carrying out clearing laps and track closure laps as requested by Race Control, and any other duties required of him. He may also be sent to the scene of a critical incident to take charge of response activities.
  • Chief Fire Marshal
    The Chief Fire Marshal is responsible for the Fire Plan detailing the placement of Fire and Rescue Marshals around the circuit; ensure adequate provision of fire and rescue facilities at all times during the Meeting and advice the Emergency Coordinator on the placement of Fire and Rescue Vehicles. He must also ensure that all Fire and Rescue Vehicles are adequately equipped, manned and ready to respond to Race Control at all time.
  • Chief Recovery
    The Chief of Recovery is responsible for the Recovery Plan detailing the appropriate recovery vehicles required, the placement and movement of recovery vehicles during the meeting, and during the Meeting, ensures that each recovery vehicles are properly equipped and manned and be ready to respond to instructions or request from Race Control. He must ensure that each recovery vehicle driver is aware of the procedures on track and location to bring recovered vehicles to.
  • Chief Scrutineer
    The Chief Scrutineer is responsible for ensuring that all competition vehicles are checked for compliance with all eligibility and other regulations applying to the event the vehicle is entered in, on those days specified in regulations – this checking should also include the personal equipment of the driver including helmet and clothing, and also that the timing transmitter is functioning and properly mounted on the car. He will also arrange for vehicles to be checked at other times during the meeting when necessary and ensure that any vehicles recovered in an incident be checked by a scrutineer before being permitted to return to the track.
  • Chief Paddock Marshal
    The Chief Paddock Marshal is responsible for maintaining order in the paddock area. He will ensure that the location of the team is as planned before the Meeting, vehicles are lined up for scrutineering, and that Parc Ferme is established and vehicles are assembled at appropriate times. He will have Paddock Marshals appointed to assist with the carrying out of his duties.
  • Boundary Riders
    The primary role of a Boundary Rider is to assist race drivers who have been stranded around the circuit, and to get back to the pits without delay. These officials travel in the marshal zone on motorcycles. Their secondary function includes collecting and sending reports generated from the trackside posts to the administration office of the Secretary of the Meeting, and may also be called upon to assist the Sector Chiefs to maintain security in prohibited areas around the track or assist with the delivery of minor items around the track.
  • Fire Marshals
    Fire Marshals are Race Officials who are positioned around the track at the Marshal or Fire Posts whose primary tasks are to provide fire-fighting coverage against vehicular fires in the circuit when required.
    Fire Marshals have to assist stopped drivers on track to prevent vehicular fire from taking place, or distinguish the fire in the shortest time possible without endangering themselves or the drivers. Some Fire Marshals may be allocated to the Pit Lane, and others are to the Fire Units, strategically placed to respond around the circuit.
  • Flag Marshals
    Reporting to their respective Sector Chiefs, Flag Marshals are Race Officials positioned around the track at the Marshal Posts. Their primary task is to employ the use of flags to relay information from Race Control to the racing drivers.
    Flags are used as a visual communication to cue the drivers when races are underway. This role is crucial as the display of correct signals to racing drivers will give them enough time to react to circumstances, prepare for evasive action and avoid any obstacles on track or be prepared to stop if necessary.
  • Medical
    The medical team comprises of specially trained doctors, nurses and paramedical staffs and is available to provide medical intervention at all time around the circuit. They may also be based in the Intervention Vehicles, on foot in some areas, and at the Medical Centre. Each Intervention vehicle is manned by an experienced driver, a doctor, a paramedic, and is equipped with portable medical equipment.
  • Observers
    Reporting to the Chief Observer, Observers are Race Officials positioned around the track at the Marshal Posts. Their primary task is to observe all happenings around the circuit and report them to Race Control. The Observers will man a radio channel dedicated for their use, where regular reports and requests are reported, and also for initial reporting of incidents or accidents.
    Observers serve as the eyes and ears of the Race Control and play a vital safety role. Observers are responsible for the submitting of concise, clear and accurate reports (verbal and / or written) on racing incidents that occur in their sector.
  • Paddock Marshals
    Paddock Marshals are a team of officials who control the Support Paddock area, access to restricted areas and the marshalling area where the Support Categories race cars will form up before going out onto the track.
  • Pit / Grid Marshals
    Pit Marshals ensure that the competitors have a safe passageway in the Pit Lane in which to traverse and also to ensure that all competitors comply with the rules of the competition pertaining to their actions in the Pit Lane. Pit Marshals also contributes to the access control of authorized persons in the Pit Lane.
    Grid Marshals are responsible for the positioning of race cars on the grid and ensuring that competitors are aware of where they should stop following a “Green Flag” warm up lap prior to the start. Grid Marshals must also be aware of who is authorized to be on the grid and that they leave at the correct time.
  • Recovery Specialists
    Recovery Specialists are a team of Race Officials whose job is to recover “dead vehicles” from around the circuit as soon as possible, and return them to the Paddock or Scrutiny Bay as appropriate.
  • Safety / Course Car
    Primary duties of a Safety / Course Car drivers include assisting Race Control in setting up the circuit, monitoring the state of readiness of all trackside facilities before and during all events, carrying out clearing laps and track closure laps as required by Race Control, controlling entry onto track for any demonstration vehicles and any other duties required of them by Race Control.
  • Scrutineers
    Primary duties of Scrutineers are to check all cars for safety and eligibility at the beginning of the Meeting (and at any other times as necessary), to examine cars involved in accidents prior to being permitted to return on track. The scrutineers work from the Scrutineering Bay, Pit Lane and Support Paddock.
  • Sector Chiefs & Deputy Sector Chiefs
    Sector Chiefs are responsible for the safety and direction of the team of Race Officials at the Marshal Posts. Sector Chief shall brief the Race Officials at the start of the day, ensure that all equipment are checked and report any deficiencies to Race Control. It is also the Sector Chief’s responsibility to ensure that the sector is set up and equipped to carry out all the routine functions required, and to cope with all exigencies.
    The Sector Chief shall also allocate team members according to experience and skill, and leads the team in incident management. The Sector Chief will also coordinate any clear up operations and track checking.
    Deputy Sector Chiefs assist the Sector Chiefs in any sector of the circuit which has a number of control posts within its boundaries. The Deputy Sector Chief shall assist the Sector Chief in their duties – checking of the Sector roll-call list, distributing of equipment etc. The Deputy Sector Chief will assume authority should the Sector Chief leave the Post or at other time as determined by the Sector Chief.
  • Start / Finish
    Starters and Finishers controls the start and finish of races by the display of chequered flags, minute boards etc. They are also responsible for the showing of various flags signals (e.g. Black Flags, Mechanical Flags etc) on the Start/Finish line.
  • Track Marshals
    Reporting to their respective Sector Chiefs, Track Marshals are Race Officials who are positioned around the track at the Marshal Posts. Their primary task is to ensure that the race can proceed with the utmost safety to all participants.
    Track Marshals have to ensure that the track is maintained in a clean and safe condition at all times, and to provide immediate help to drivers who are facing any difficulties in the circuit. Duties of a Track Marshal include assisting stopped drivers, the Fire & Rescue Marshals and Medical Team, keeping the track clear of debris, and assisting the Recovery Team.
    This role is crucial as Track Marshals are expected to check the track thoroughly between each session in order to remove all debris and standing water which may be hazardous to race drivers using the track.

PREPARATION FOR A RACE OFFICIAL

Race Officials Training

All Race Officials are required to attend appropriate training session as these training sessions would equip you with basic knowledge on the procedures, rules and regulations and most importantly, the safety aspect of a Race Meeting. Without adequate training, the event organizer may administer their rights not to deploy these Race Officials during the event due to safety concerns.

Pre-Event Checklist

The day before attending a race meeting, it is always good to go through the checklist and ensure that you have all the required items packed and ready to go. The following are some important items that you should pack unless provided by the event organizer during signing on:

  • Accreditation
  • Covered Shoe
  • Assigned Uniform
  • Sunglasses
  • Cap
  • Insect Repellent
  • Ear Muff / Ear Plugs
  • Necessary Medication
  • Poncho
  • Writing Materials
  • Safety Glasses
  • Foldable Chair
  • Safety Gloves
  • Whistle
  • Sunscreen
  • Light Snacks
  • Tabard
Code Of Conduct

This code of conduct contains the guidelines and expectations concerning the behaviour and conduct of our employees, race officials and other persons under our direction or representing us (“Representatives”) at any time or in any place including, without limitation:

a) at SMSA motor sport or other events such as social or sponsorship events (“Events”);

b) while travelling to or from those places; and

c) at all other times at which Representatives are wearing Race Official apparel or uniforms, whether compulsorily or by choice.

This Code of Conduct, as amended from time to time, binds all Representatives, who have submitted themselves without reserve to the consequences resulting from these Regulations.

Where this Code of Conduct refers to laws, legal procedures or documents or rules or directions of persons or bodies other than SMSA, it is the Representative’s duty and obligation to apprise him or herself of those laws, procedures, rules and directions as they may be in force from time to time. Representatives are required to act in accordance with the following:

1  Place Safety, Health and Welfare above all else

1.1 Recognise that the Event, by its very nature, carries a certain level of risks and dangers, and shall therefore exercise due care and caution at all times.

1.2 Undertake their duties at their own risk and must not go nearer the course than is essential for the performance of their duties.

1.3 Whilst officiating at an event, they must be medically fit to do so and to carry out their required duties.

1.4 Show concern and caution towards others who may be sick or injured.

1.5 They should not consume any alcohol or banned substances before or during an event.

1.6 They should observe “No-Smoking” signs and refrain from smoking in restricted areas. Smoking is only allowed in designed “Smoking Area”. Smoking is not allowed while on duty.

1.7 Refrain from any form of harassment of others.

1.8 To ensure the welfare of all representatives to allow for safe and proper conduct of the Event.

2  Operate within the rules of the sport, including National and International guidelines

2.1 They will abide by the SMSA Regulations, and any amendments of additions, which may be in force at any time that the licence is used for the purpose of officiating at an Event.

2.2 All Representives will be nominated by the Organisers to the requirements of the SMSA, who may require certain Officials to be licensed or otherwise registered.

Representatives must recognise the authority of, and comply with the rules, regulations, determinations, resolutions, directions or orders from time to time in force or made of all organisations and professional bodies which control motor sport or any other aspect of the sport from time to time, in particular, but not limited to, safety and disciplinary matters.

3 Be professional in my conduct, behaviour and personal appearance

3.1 Act professionally and in a professional manner at all times.

3.2 Acknowledge that SMSA carries on the business of providing fair, safe and socially responsible motor sport, an activity which is, therefore, vulnerable if its media, public or professional image is tarnished in any way.

3.3 All Representatives shall not publicly behave, act or speak in such manner that is (or may be construed as) detrimental, prejudicial or offensive to the Event, the Event Organiser or its associated organisations and sponsors (and their agents and employees).

3.4 All Representatives shall not gamble or place any wager in relation to the Event or its outcome in whatever way and form.

3.5 All Representatives shall refrain from taking photographic or video recordings of race-related personnel or proceedings including but not limited to autograph takings. Such activities are permitted only if it is part of the organized programme.

3.6 All Representatives must be suitably dressed for their role and be readily identifiable as Licensed Officials. Smart, functional and appropriate clothing will add significantly to the status and identity of Licensed Officials when dealing with Competitors or the general public.

3.7 All Representatives must be identified by tabards, uniforms or badges, which are not transferable.

3.8 All Representatives must observe and perform the terms and conditions of any lease, license, entry ticket or other agreement in force for any venue used for any event and comply with any applicable rules or regulations affecting the use of the venue.

3.9 All Representatives shall not retaliate against any verbal or physical abuse except for self-defense reasons and to report to the Secretary of the Meeting should they meet with abuse in any form.

4  Be punctual for all training activities and events

4.1 Representatives shall report punctually for all scheduled training activities and on the Event Days

5  Accept responsibility for all actions taken

5.1 Any Representative who does anything to bring motor sport into disrepute, or commits an act prejudicial to the interest of motor sport generally, may face disciplinary action.

5.2 All Representatives shall, with prior training, supervision and/or licensing, accept full responsibility to the assigned role during the Event.

6 Be impartial

6.1 No Representatives may compete in an Event for which they are nominated as an Official. This includes anybody nominated as an Official in the regulations or programme of an event, even though the Representative does not in fact carry out his Official duties.

6.2 Do not use your involvement with SMSA or a member to promote your own beliefs, behaviors or practices where these are inconsistent with those of SMSA.

7  Respect each other, and be open to communication and feedback

7.1 Respect the rights, dignity and worth of others

7.2 Be fair, considerate and honest in all dealings with others

7.3 Be open to communication and feedback for the betterment of the team

8  Seek continual self improvement through race officiating, training, performance appraisals and regular upgrading of competencies

8.1 Representatives shall seek continual improvement through officiating at events, and trainings to upgrade their level of competencies to ensure safe conduct of events.

8.2 Officials are registered by the issuing of an Official Licence by the SMSA, assuming the applicant’s credentials have satisfied SMSA requirements.

8.3 Any Official Licence issued will remain the property of the SMSA, which reserves the right to withdraw or suspend it at any time, stating the reasons why.

8.4 If an applicant, for whatever reason, does not qualify to retain their current licence grade, they will be automatically downgraded according to these regulations. Upon renewal an applicant may voluntarily take out a Licence of lesser grade than they are entitled to.

Licensing And Accreditation

PROPOSAL FOR LICENSING SCHEME FOR SMSA ACCREDITED RACE OFFICIALS

The Singapore Motor Sports Association Officiating Program (SMSAOP) has been established since the 1st of January 2012 for the purpose of grading, licensing, training and recognition of motor sports officials.

The objectives of the Officiating Program are as follows:

  • Ensure suitable competency in officials for various categories of motor sports events.
  • Foster personal pride and respect for the sport.
  • Foster national and international recognition.
  • Provide efficient management of the officials.

Training & Accreditation Policies & Guidelines

  1. All Officials must report punctually for all training activities and event days.
  2. All Officials must stay for the duration for all training activities and event days.
  3. All Officials must sign on prior to the start of all training activities and event days.
  4. All Officials shall seek continual improvement through officating at events, and training to upgrade their level of competencies to ensure safe conduct of events.
  5. All Officials must be able to commit to the time schedules, both for training and event days, provided on the website.
  6. All Newly Appointed Officials will be required to attend a General Officials Module where attendance is compulsory. A written test will be conducted at the end of the training. It is compulsory to pass this test in order to progress further in the training schedule.
  7. All scheduled training and briefings are mandatory for all Officials. Attendance will be taken and the Event Organiser reserves the right to refuse entry (to the circuit) to any Race Officials who has not fulfilled ALL training and briefing attendance requirements or, in the opinion of the Event Organiser, is inadequately trained in his or her specified role.
  8. SMSA reserves the right to withdraw a license issued to a Race Official should he/she fail to abide by the Code of Conduct.

Different level of Accreditation

  1. TRAINEE: This entry-level License is issued to new Race Officials with little or no current motor sport officiating experience. They should be capable of working under direct supervision during an event. New Race Officials will be granted the Trainee License to enable them to volunteer at National and International Meets. Trainee License Holders are officials who:
    • Has minimum or no motor sports officiating experiences.
    • Is officiating under direct supervision at all events.
  2. GENERAL: This License is issued to Race Officials with motor sport officiating experience. Race Officials who have completed at least one International Meet (e.g Formula One) will be granted this License. They must be capable of working under indirect supervision during an event. General License Holders are officials with motor sports officiating experience who:
    • Is capable of officiating as a General Official up to and including International Race Meetings.
    • Is capable of officiating with minimum supervision.
  3. BRONZE: For Race Officials qualified to officiate without supervision, capable of performing the role of Team Leader or Chief up to and including International events and act as General Official at any level event.At this level, there will be 5 different disciplines; namely, Administration, Event Command, Trackside, Specialist and Steward.Race Officials holding a General Official License and who have completed 3 International Meetings may apply for an upgrade to a Bronze Licence, at the discretion of the ASN. They will have to undergo a written test.Bronze License Holders are officials with motor sports officiating experience who:
    • Is capable of officiating as Chief up to and including National level events.
    • Assumes the role of a team leader (or leads) and may take responsibilities for other officials at International Race Meetings.
    • Is capable of officiating without supervision.
  4. SILVER: For Race Officials with motor sport officiating experience qualified to work without supervision, capable of performing the role of Team Leader or Chief up to and including International level events, and act as a General Official at any level event.Race Officials holding a Bronze Licence and who have completed 6 International Meetings may apply for an upgrade to a Silver Licence, at the discretion of the ASN. They will have to undergo a written test.Silver License Holders are officials with motor sports officiating experience who:
    • Is officiating as Chief up to and including International Race Meetings.
    • Assumes the role of a team leader and take responsibilities for other officials at International Race Meetings.
    • Is capable of officiating without supervision.
  5. GOLD: For Race Officials with motor sport officiating experience qualified to work without supervision, capable of performing the role of Team Leader or Chief up to and including International level events, and act as a General Official at any level event.Race Officials holding a Silver Licence and who have completed 6 International Meetings may apply for an upgrade to a Gold Licence, at the discretion of the ASN. They will have to undergo a written test, and attend an interview with a panel of ASN-appointed interviewers.Gold License Holders are officials with motor sports officiating experience who:
    • Is officiating as Chief up to and including International Race Meetings.
    • Assumes the role of a team leader and take responsibilities for other officials at International Race Meetings.
    • Is capable of officiating without supervision.

Maintenance of License

  • It is the onus of the Official to make every effort to maintain their license(s) in each calendar year.
  • Officials who fail to do so will result in their license being downgraded or revoked.
  • Officials who have failed to maintain their license for two consecutive years will have to sit for a written test one level lower than the held license and score a minimum 25 / 30 before the license will be awarded.
  • Maintenance of license will be based on point system and officials must meet the minimum requirement for both criteria in order to meet the total points required for maintaining the license.
  • Maintenance of license is based on two calendar year – ie, 1st January 2012 to 31st December 2013.
  • Trainers are awarded 1.5 times of points for every lesson they conduct.

Maintenance Requirement

License Maintenance Requirement Training (Classroom or Practical) Events (Club, National or International) Total
Trainee 30 30 60
General I,II,III 20 30 50
Bronze I, II, III 20 50 70
Silver I, II, III 20 90 110
Gold I, II, III 20 90 110

Training (Classroom or Practical)

Descriptions Training Type Points awarded upon completion of module
Classroom (theory) based training sessions Theory (General Modules) 10
Theory (Specialist Modules) 20
Practical (hands-on) based training sessions Practical (General Modules) 15
Practical (Specialist Modules) 25

Events

Descriptions Event Type Points awarded upon completion (based on per day basis)
Club Events Sanctioned by SMSA 30
Not sanctioned by SMSA but by another ASN 25
National Events Sanctioned by SMSA 40
Not sanctioned by SMSA but by another ASN 35
International Events Sanctioned by SMSA 50
Not sanctioned by SMSA but by another ASN 45

 

Upgrading of Accreditation

Officials must note that upgrading of accreditation is not compulsory. Upgrading should be driven only when the official is comfortable with the next level of officiating. It is also important to note that officials licensed by SMSA can only officiate at SMSA-sanctioned events. Failure to adhere to this will result to revoke of the license.

From Trainee to General:

Officials are not required to apply for upgrade. Officials who have fulfilled the following criteria will automatically be awarded the General III License.

Criteria 1 – Training Modules

Official must attend all training modules relevant to his/her role.

Criteria 2 – Event Assessment

Official must undergo one International Race Meeting (3 days) or 3 National Race Meetings (6 days total).

Officials who fulfil the above criteria will be automatically awarded the General III License.

Upgrading within General Level:

Officials are only required to officiate a minimum number of race meetings in their licensed role in order to progress.

Categories Criteria Minimum Requirement to progress Result
Trainee to General III Official holds a current Trainee License. Officiate at least:

 

  1. 6 days of national race meetings OR
  2. 3 days of international race meetings.

 

Official will be awarded a General III License upon meeting minimum requirement.
General III to General II Official holds a current General III License. Officiate at least:

 

  1. 8 days of national race meetings OR
  2. 3 days of international race meetings.

 

Official will be awarded a General II License upon meeting minimum requirement.
General II to General I Official holds a current General II License. Officiate at least:

 

  1. 8 days of national race meetings OR
  2. 3 days of international race meetings.

 

Official will be awarded a General I License upon meeting minimum requirement.

*Official must complete assessment within one years from the date of registration.

From General to Bronze:

The following training modules need to be successfully completed prior to submitting an application to upgrade to a Bronze License in a particular category:

Module 1 – Training Modules

Official must attend all training modules relevant to his/her role.

Module 2 – Written Test

Official must undergo a written test and score a minimum of 25/30 in order to progress to Module 3.

Module 3 – Event Assessment

Official must undergo a practical assessment in the role of his/her application and score a minimum of 25 / 30 in order to progress to Module 4.

Module 4 – Interview

Official must undergo an interview session with a panel of appointed assessors and score a minimum of 35 / 40 in order to be granted the Bronze III License.

Upgrading within Bronze Level:

Officials are required to officiate a minimum number of race meetings in their licensed role in order to progress.

Categories Criteria Minimum Requirement to progress Result
Silver III to Silver II Official holds a current Silver III License. Officiate at least:

 

  1. 10 days of national race meetings OR
  2. 6 days of international race meetings.

 

Official will be awarded a Silver II License upon meeting minimum requirement.
Silver II to Silver I Official holds a current Silver II License. Officiate at least:

 

  1. 10 days of national race meetings OR
  2. 6 days of international race meetings.

 

Official will be awarded a Silver I License upon meeting minimum requirement.

*Official must complete assessment within one year from the date of submission of application form.

From Silver to Gold:
The following training modules need to be successfully completed prior to submitting an application to upgrade to a Gold License in a particular category:

Module 1 – Training Modules
Official must attend all training modules relevant to his/her role.

Module 2 – Written Test
Official must undergo a written test and score a minimum of 25/30 in order to progress to Module 3.

Module 3 – Event Assessment
Official must undergo a practical assessment in the role of his/her application and score a minimum of 25 / 30 in order to progress to Module 4.

Module 4 – Interview
Official must undergo an interview session with a panel of appointed assessors and score a minimum of 35 / 40 in order to be granted the Silver III License.

Upgrading within Gold Level:
Officials are required to officiate a minimum number of race meetings in their licensed role in order to progress.

Categories Criteria Minimum Requirement to progress Result
Gold III to Gold II Official holds a current Gold III License. Officiate at least:

 

  1. 14 days of national race meetings OR
  2. 9 days of international race meetings.

 

Official will be awarded a Gold II License upon meeting minimum requirement.
Gold II to Gold I Official holds a current Gold II License. Officiate at least:

 

  1. 14 days of national race meetings OR
  2. 9 days of international race meetings.

 

Official will be awarded a Gold I License upon meeting minimum requirement.

*Official must complete assessment within one year from the date of submission of application form.

progression